How to Copy and Paste Highlights into Notes or Search Highlighted Phrases

COPY AND PASTE HIGHLIGHTS INSIDE YOUR KINDLE NOTES AND FOR KEYWORD SEARCHES

This is updated information from earlier Kindleworld blog postings that describe undocumented ways that make notes and searches easier, especially Searching a book for a name or character in the book without having to type the name.  The methods are only slightly different for older Kindles and the current Kindle 3 (UK: K3)

You can Copy and Paste words or phrases for Searches within a book or for searching the Net to find out more about what you're reading.

As I've said before, the Kindle keyboard is no speed demon unless we're counting the speed of mistakes that can be made on those little keys.  I've gotten used to it and I use the keyboard often now because I'm forever searching in a book when I see a name but can't, as usual, remember who the character is, first introduced maybe 70 pages back (or even only a few pages back).

  Searching on a name or character (or event in a book) brings up a listing of each Kindle page or "location number" that has a mention of the name, word, or phrase being searched -- along with surrounding paragraph for context (and an active link to each location).

  Because the often multiple results are listed in divided rows down the screen, I can also get more context for the character just by perusing the several paragraph summaries.

  When I first posted this, I was riveted by a then new account of Columbine by Dave Cullen (the book later wound up on the Best Books of 2009 of several newspapers, including The NY Times, Los Angeles Times, Chicago Times, etc.)   The link in this paragraph quotes the Washington Post review of the wholly different take Cullen has on the incident.  There are a lot of people involved in this story, and I did want to remember who they were and the circumstances, which led me to post about the shortcut to finding all mentions of someone in a book.

  It's a great feature that many don't use.  We have choices of searching the book or the entire Kindle or Wiki or the full Net (free 3G Net searches from almost anywhere), using the 5-way button to select from all the options available as we move to the right.  The Kindle 1 offered searches of the entire Kindle (a much longer process) but none for just the book we're reading.

Copy and paste highlighted passages TO a note used in your Kindle
In connection with Amazon's new feature at the time which lets us see, on a private webpage for our Kindle, all our highlights and notes for each Kindle book we own, I noticed I'd done a lot of highlighting which is helpful for discussions, or as memory-joggers, but I'd typed very few notes.  Why?  It's because it takes a while to type on the small keyboard, accurately.

Notes we make are ALSO copied into our "My Clippings" file, which we can copy or move to our computers to print or edit.  Highlighted sections are also copied into that courtesy file.

 However, sometimes I'd like to add a thought about something from a passage I'm reading.  I really don't want to type the passage, so I've wished for a way to copy and paste an excerpt to my book's "Notes" box and add, to that Note, shorthand thoughts, on the Kindle.  This can be expanded on a computer later.  Wish granted.

The following steps are for For Kindle 2's, modified for Kindle 3's, and for DX's

  1.   Begin to highlight the sentence(s) you want to reference in your note by pressing down the 5-way button where you want to begin the copy.

  2.   5-way down, and at the last line to be excerpted, 5-way right, to the end of the referenced passage.   Do NOT press the 5-way button down to end the highlight.

  3.   Instead, press the space bar.  That'll bring up a search field.

  4.   Your now-highlighted passage is pasted into the Searchbar on Kindle 2's and DX's and into a Note-box on Kindle 3's.

  5.
  For Kindle 2's and DX's
   Now 5-way to the right, through several options, until you reach
   the "note" option.

  For Kindle 3's
   Upon a press of the spacebar, you don't get a Searchbox.
   Instead you get a Note-box as a main focus and
   with seemingly fewer options, but if you go to the bottom
   and keep 5-waying to the right, you'll see other options.
   In this case, we want to stay with the Note.

  6.
  For Kindle 2's, DX's
   Press down the 5-way button on "note" and you'll see
   the highlighted portion entered automatically into
   a Note-box.  You can now add some thoughts
   about the highlighted portion just pasted in.

  For Kindle 3's
   You are already in the Note-box and can save the note
   on the Kindle
   or save & share it on Facebook or Twitter. That process
   lets you write a cover note as well.

Tip: Anything you highlight, copy and paste this way, you have options to, instead, Google or search in Wikipedia or your Kindle's dictionary or on the Kindle itself.  But we've chosen "note" here because this makes notes about designated passages quite a bit easier.

I should also point out that Amazon customers worldwide can use their 3G Kindles' wireless 3G cellphone-network connectivity for accessing Wikipedia, free, from your Kindle book, even if free web-browsing is not available in a particular country. See What is 3G and what is WiFi? (Link is: "bit.ly/kw3gwifi" .) ( Remember that the "http://" portion doesn't have to be typed into current web browsers or even on the Kindle's web browser.)

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For daily free ebooks, check the following links:

Temporarily-free books - Non-classics USA: by:    Publication Date   Late-listed    Bestselling   High-ratings UK: PubDate   Popular What is 3G? and "WiFi"?       Battery Care Highly-rated under $1,  Newest: $1-$2, $2-$3

Most Popular Free K-Books U.S. & Int'l (NOT UK):    Top 100 free UK-Only:    Top 100 free USEFUL for your Kindle (U.S. only, currently):   99c Notepad 1.1,   99c Calculator,   99c Calendar,   99c Converter

Kindle 3's   (UK: Kindle 3's)   K3 Special ($114)   K3-3G Special ($139)   DX Graphite Below are ways to Share this post if you'd like others to see it.
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Kindle Tips - How to reverse an image's white on black and vice versa

REVERSING AN IMAGE'S FOREGROUND AND BACKGROUND COLORS
  This tip is for making a 'negative' version of an image on the page and is useful when there's text involved that is hard to read in its given white on black format or when reversing an image would make something in it clearer to you.  It's not something that most will ever want to do, but it was necessary in my case when I could not read the white text on black background in a Kindle book.

 The image-examples at the left (you can Click on them to see the larger versions) are from a book in which this situation came up too often.  Apropos of nothing except to identify the source of the examples, the Kindle book that presented this problem a few times is "Lost Ate my Life, a book which only LOST TV series fans could enjoy.

  This book often presented an image on a page which had tiny white text on a black background, to highlight that it was text being quoted from a forum discussion.  The person who did the layout made the image so small that it was totally unreadable and it was driving me crazy.

  I remembered that highlighting a sentence or a larger segment reverses the text foreground and background, so I tried highlighting an image to see if that would do the same to an image.  It does.  This works on Kindle-2 and Kindle-3 (UK: K3) models.

  When you do a highlighting of a segment of a Kindle book page, you arrow to the beginning of the area you want highlighted and then you Click the 5-way button to begin the highlight.   After that beginning-click, the straight, vertical line that is your Kindle cursor becomes a slanted vertical line, indicating that your highlighting begins there.

  If you then move that cursor to your right you'll identify what is to be highlighted and you'll see white text on black.  Then you would normally click the 5-way button again to End the annotation or highlight, but we don't normally want a permanent highlighting when reversing an image so we press the "Back" button instead, to cancel the highlighting process after viewing the image.

  (ADDED TIP: Actually highlighting an image {finishing the highlight process instead of cancelling it} makes an "annotation" that shows up in the Menu option "View Marks and Notes" just as a bookmark on that page would, with the text that follows the image given as context.)

  You use this useful annotations feature to do the same for an image.
  1. If an image is at the top of a page, normally you'd cursur-down to get to it faster, as the default cursor location on a new page is at the top.   So, cursor down to get to that image.

  2. Your cursor MAY go into the center of the image and give you the option to zoom it (showing you a tiny magnifying glass.)

  3.   Move the cursor to the left of the image using the 5-way button, unless your cursor already just went to the left of the image, which happens also.  You then see a straight, vertical line.

  4. Click the 5-way button.  The cursor line then slants, indicating you are beginning your highlighting.

  5. Then use your 5-way button to go right one step.

That will highlight the image and reverse it.

  6. When you're finished viewing the reversed image, press the "Back" button to cancel the highlight unless you want the Kindle to show that image-page as a highlighted, annotated section that you get to with via the Menu (button) selection to "View Notes & Marks" feature.

  There are other ways to do it, going backwards but this is the easiest way.

Hope some will find this useful on rare occasions!


Kindle 3's   (UK: Kindle 3's),   K3 Special, $114   DX Graphite

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Check often: Temporarily-free late-listed non-classics or recently published ones
  Guide to finding Free Kindle books and Sources.  Top 100 free bestsellers.
UK-Only: recently published non-classics, bestsellers, or £5 Max ones
    Also, UK customers should see the UK store's Top 100 free bestsellers.

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Undocumented Copy and Paste of 1) Highlights into Notes 2) Search phrases

COPY AND PASTE HIGHLIGHTS INSIDE YOUR KINDLE NOTES AND FOR KEYWORD SEARCHES

This is updated information from two postings for the Kindle 2 a year and a half ago, including the one for Searching a book for a name or character in the book without typing the name which was posted on June 14, 2009.

  Since then, we have the Kindle 3 (UK: K3), which changes the process just a bit.
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[... CLICK HERE for MORE ... »]

Q&A on the Kindle's My Clippings feature (repeated for new Kindle owners)

The private password-protected web page that we each get, showing our annotations for each book has been quite thoroughly updated already for the new features in software version 2.5x that is being slowly distributed by Amazon.
  They've added book-reading-status choices that we can customize and the choice to see 'popular highlights' (though I have no interest in the latter but your book club might).  The *basic* information on annotations for that webpage, before the additions, is below.  You can just see the additions when arriving at the page.  Most I've talked with don't know about this webpage, which we've had since May 2009,but soon we'll hear a lot more about it.   There is also important basic information in the Q&A that new, and even some long-time, Kindle owners, will probably find useful.

Q & A on My Clippings file and Highlighting and Notes  (repeat)

Mike M. wrote to ask some questions about the My Clippings file and suggested I could respond in the blog -- a very good idea, so here are his questions.

Q:  If I remove an Amazon book from my Kindle are my marks and bookmarks deleted from the "My Clippings File"?

No, they remain in that file.  The marks (notes, highlighting, and bookmarks) are copies of what you did for your books and are actually retained in the My Clippings file even when the book is no longer on the Kindle, as that is a detailed log of the marks that you make for all your books, in chronological order, for your use in editing or printing (from a computer).

 So, even when the book is inadvertently deleted, copies of the annotations and bookmarks are still on the Kindle in straight-text format for your use.
  (This is why, in the infamous '1984' incident here, the notes taken for homework actually were still on the kindle.)

  The actual marks that are used with your Kindle book are kept in a small associated file for each book, for reference by the Kindle when the book is opened.

  The My Clippings 'book' file is a pure-text file (unlike the book's associated marks-file, which has placement coding in it).  The My Clippings file is made so that the customer can edit or print, at any time, the clippings that were saved while reading.

  To do that, you attach the Kindle to your computer, via the USB cable that is part of your power cord, and use the file manager to copy that file to your computer.  You can then edit or print that copy as you would any text file.

Q:  If I delete a non-Amazon book from my Kindle are my marks and bookmarks deleted from the "My Clippings File"?

No, those also remain in the My Clippings file, which is a separate file kept for you so that you can work with it, apart from your book.  Each note or highlight that you make is automatically copied to that file for use in editing and printing.

 When editing a copy of the file, I recommend highlighting, copying and pasting the file's text to a WORD doc or any text-editing program you use that allows you to retain the bolding for the headings, which look like this:
      " Your highlight at location 1596 "
as that will make your actual notes easier to differentiate from the headers.

Q:  Once I load the "My Clippings" text file onto my computer:
  Is there an easy way to assemble all the clippings and marks from a single book into one location?

Unfortunately, there's no Kindle utility for that.  However, there is a WORD macro made by a Professor that will sort the file and display the notes BY book. From the professor's description:

Here’s what the macro does:

* Creates a table of highlights, notes and bookmarks.
* sorts the table by book and location in book
* removes a (now useless) column
* changes the font to a smaller one
* adjusts the column sizes

If you try it and like it, let him know.

Q:  Can I delete some of the information and copy the altered My Clippings file back on my kindle?

Yes, you can, and it's a good idea.  However, if you decide you prefer to start afresh and you remove the file from the Kindle, the Kindle will create a new one the next time you make an annotation or a bookmark.  Anyone doing that should definitely keep a backup-copy on the computer of what was done in the past in case it's ever needed.

Q:  If I delete the My Clippings file and start fresh, will I still be able to view marks previously made in a book by searching the "My Marks" from the book menu?

As long as your book remains on the Kindle, yes, you'll be able to do that because the actual marks referenced by the book you open are in the small marks-file that is associated with the book.

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Web Kindle Tool for Books Purchased from Amazon
 The title link, above this line, goes to the full blog article on the Web Kindle Tool.
As a bonus -- although it's not a feature that Amazon advertises -- a private, password-protected annotations webpage is made at Amazon for each customer, if the customer has Annotations Backup enabled under Menu/Settings.  This feature backs up, to Amazon servers, annotations for books purchased from Amazon but not annotations for any of your other books or personal documents.

  You find that Kindle setting with Menu button/Settings/Menu button.

  If you delete an Amazon-purchased book (which then just retains it in your Archives at your Amazon page) and then decide you want to download it again, your annotations will also be archived along with the book and will be downloaded as well whenever you need to re-download that book.

  I've written a detailed explanation of how to use that very useful Amazon annotations webpage tool.   They've also added a feature to add notes to your highlights, which should show up on your Kindle too.  Am testing that.  It worked!  Very nice.

  (However, if you ever want to permanently delete an Amazon book from your Amazon highlights -- you'd need to re-buy the book if you wanted it again -- that's also possible.  Some found they hated some books they'd bought and strongly requested that permanent-removal feature.)

Hope that helps!

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Check often:  Temporarily-free late-listed non-classics or recently published ones
  Guide to finding Free Kindle books and Sources.  Top 100 free bestsellers. Below are ways to Share this post if you'd like others to see it.
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Web Kindle Tool for Books Purchased from Amazon

This is info I thought would be useful for new Kindle owners, but I've found that oldtime Kindle users don't tend to know it exists, and definitely students involved in the pilot programs at universities don't seem to know either, judging from some reports.

If you check your Menu button/Settings/Menu button (again) options, you'll see one for "Enabling" or "Disabling Annotations Backup."  These are for the personal highlighting and notes that you can make on any regular books purchased from Amazon which are then, if you authorize it, BACKED UP to your own private, password-protected webpage at Amazon.  (PDFs on the Kindle have no annotation features.*)

The Kindle User's Guide is the first book placed on your Kindle (by Amazon) and is also readable on the Net and downloadable to your computer in PDF format for reading on your pc or Mac).
  Be sure to check the parts on how to highlight and make notes (as well as everything else it can do).

  But highlighting is as simple as going to the start of the highlighting and clicking on the 5-way button and using that 5-way to go to the right or down (or across a page turn) until you see where you want to end the highlight.
  Then you press the 5-way button again. That's it.

  There can be confusion at times with the cursor as to whether you want to start a search or just see a dictionary summary definition for a word or start an annotation -- but if the highlighting doesn't work, press "Back" button (my favorite or most-used button) to get back to where you were and start again.

SIDE-NOTE on the much-appreciated BACK button
The "Back" button is also used when you jump to another Location in the book or to a search result for the book or when you decide you want to look up a detailed definition of a word your cursor is on.

  The key word is "jump."  When I Search a word or phrase in a book, to see where it occurs elsewhere in that book, the Kindle gives me 6 search results (depending on the size of the chosen font) on the first page of results and I can choose to click on any or all of them -- BUT to get BACK to where I was in the book, I then press the "BACK" button and I'm back where I was before the Search and 'jump' to the results page.
  It's the same when you click on a link to another part of the book; you press 'BACK' to return to where you were before the 'jump.'

  I read a lot of non-fiction, so I do use this feature a lot.  A big help for any Kindle user is the ability to check your previous annotations for a book, on the Kindle, where they are shown to you via the "My Notes & Marks" option when you click the "MENU" button at bottom right of teh kindle.

  The highlighting and notes feature is especially useful for those in book clubs or for those who are taking a class that uses the book.

  But what's the easiest way to print them out for use elsewhere, if you don't just bring your Kindle and go through it that way?

PRIVATE WEB KINDLE-ANNOTATIONS PAGE FOR OUR BOOKS
  Your private books-annotation webpage at Amazon.  Again, it's password-protected so only you should have access to it.  I think that's part of the agreement with Amazon too.  Each of us can get to that page by typing http://kindle.amazon.com or you can just bookmark it when you get there.  Be sure to click on "Your_Highlights" when you land on the main page.

 When you put in your password, you'll be brought to your list of purchased or free books from Amazon and you can sort them by title or author.  Click on a link for one of your books, and you'll see a group of about 5 highlighting entries and notes you made for the book (if you did).   If you made more annotations than are seen on that page, you'll see, at the top, a list of pages numbered for more of your notes, which you can click on to see the rest of your notes.

  BUT an additional great feature is that you can click near the bottom left of that group of annotation results, on the link to "See all your highlights and notes on one page."  And that's the way I look at them.


Here's a link to an actual web page showing some highlighting entries for a specific book I bought (and haven't finished yet).  The book is a fascinating take on what it's like to actually win an election and enter the White House and all that comes with that.

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* PDF books: you can ask Amazon to convert a copy of any of these by emailing it to [you]@free.kindle.com with the word "Convert" in the Subject field, and they'll send for free a converted copy back to your email.  From there you can move it to your Kindle with the USB cable, putting it into the 'documents' folder of the Kindle.

The larger text, reflowed to fit into a 6" screen will be easier to read, but the original layout tends to be lost when the PDF is complex.  For single column documents it's usually fine though -- plus your inline dictionary will work for these (not for actual PDFs), as will book-searches with multiple-results Kindle style, text-to-speech, and highlighting and notes.  Annotations for books purchased from non-Amazon sources are not backed up to the Amazon server nor are the annotations for those though. Below are ways to Share this post if you'd like others to see it.
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The Test-Run at Univ of Washington with Kindle DX's

Seattle's KOMO Newsroom reports on the test run of the Kindle DX being done by the University of Washington, with 40 graduate students participating in using the Kindle DX in place of both textbooks and classroom reading materials this semester.

They need to see how well that might work.  Seven universities are taking part, and the University of Washington students will be among the first to actually get the Kindles.

  This is the fundamental question posed:
"How would you have to change a device that was designed as a personal pleasure device to turn it into a learning device?"

  Professor Dan Grossman says, "We want to be able to annotate and highlight and flip back and forth and have that physical experience," he said.
  But on the other side, he says, "We want to be able to search and look up and have massive amounts of information on one lightweight device." - a strength of the Kindle.

PILOT PROGRAM BLOG
seattlest.com reports on the University's blog of results so far as noted on the UW Kindle Pilot blog by the Computer Science & Engineering Dept.

If you follow the link, you'll see they want to annotate PDFs, but since this can't be done under the current licensing with Adobe, the University is converting the PDFs to the Kindle's own format instead, in order to be able to annotate the text, but since the textbooks include engineering materials, there is multi-column material as well as equations, the layouts for which tend to be lost or mangled when converted to the normal text-oriented formats.

Seattlest.com's article interpreted the blog comments as reports that the PDFs themselves were not being shown correctly, with multi-column format changed to single column format only and the math "messed up."

CONVERTED FILES (no longer PDF)
However, it's actually the converted files (in Amazon format rather than PDF) which are not showing correctly.  A number of us have written about this since May, before the DX was released when we saw in the early User's Guide for the DX that they were not offering PDF annotation features (which normally requires a fuller Adobe license for support).  I wrote a comment at Seattlest.com to try to explain that the DX can read and display PDFs accurately but that the problem involves converted files in another format that don't interpret the PDF layout correctly.

WORKAROUND FOR THE TIME BEING
In the meantime, the school's Kindle Pilot blog details a workaround they're trying, using a PDF to WORD converter such as Nuance's and then using Word to reformat the document to single column (this will often not be appropriate) and then sending the single-column'd WORD doc to Amazon's converter to put it into the Amazon format.

The school is of course asking Amazon "if these things can be improved."

THE FUTURE?
I imagine they are!  While I think the tech team has done a really good job with these units and the study tools for the regular books, the Kindles are early consumer-priced versions versus the expensive iRex models (already here but $800+) and Plastic Logic model due in early Spring with good PDF annotation features and more file formats supported but which will cost quite a bit more while not offering web access for reference and research.

I think the DX screen at 9.7" is the smallest students could use for PDFs meant to display on a full letter page, and the landscape mode usually does help quite a bit in enlarging the fonts.  But for university use, I don't understand how students could enjoy not being able to highlight and add notes to their PDFs.  I'm puzzled why Amazon hasn't moved on this aspect of PDF use in academic settings for the coming Fall session as so many of us asked them to in May.  I'm hoping they find a way since they've chosen to run the college studies.

As a consumer-category customer not having to make notes for courses, I really enjoy reading on my DX (I find the screen beautiful to read from) and even highlighting and notating normal books, but if there is no other change coming, the one change they should make is to get the Adobe PDF annotations feature for the DX (and add the ePub format for all Kindles). Below are ways to Share this post if you'd like others to see it.
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Highlight-copy-paste to a note on Kindle 2

Update: Also see Searching a book for a name without typing the name - added on June 14, 2009.
This is older, for Kindle 2 and earlier.
  See the Newer Copy-Paste article that includes the Kindle 3 method.

The Kindle 2 keyboard is no speed demon unless we're counting the speed of mistakes that can be made on those little keys.  I've gotten used to it and use the keyboard often now because I'm forever searching in a book when I see a name and can't, as usual, remember who the character is, first introduced maybe 70 pages back.

  Searching on a name brings up a listing of each Kindle page or "location" on which the person is mentioned, along with surrounding paragraph (and a link to the location).   Because the often multiple results are listed in divided rows down the screen, I can also get more context for the character by perusing the several paragraph summaries.
  Since I'm currently riveted by a new account of Columbine by Dave Cullen (which I'll report on later but the link includes the Washington Post review of the wholly different take Cullen has on the incident) and there are a lot of people involved, I do want to remember who they were and the circumstances.

HOWEVER, I didn't intend to talk about the book-search at first.  But it's a great feature that many don't use.  We have choices of searching the book or the entire Kindle or Wiki or the Net, using the 5-way button to select from all the options at the right.

In connection with Amazon's new feature that lets us see, on a private webpage for our Kindle books, all our highlights and notes for each Kindle book we own, I noticed I'd done a lot of highlighting which is helpful for discussions, or as memory-joggers, but I'd typed very few notes.  Why?  It's because it takes a while to type on the small keyboard, accurately.

Notes we make are ALSO copied into our "My Clippings" file, which we can copy or move to our computers to print or edit.  So are highlighted sections.

 However, sometimes I'd like to add a thought about something from a passage.  I really don't want to type the passage, so I've wished for a way to copy and paste an excerpt to my book's "Notes" box and add, to that Note, shorthand thoughts, on the Kindle.  This can be expanded on a computer later.  Wish granted.

  1.   Begin to highlight the sentence(s) you want to reference in your note by pressing down the 5-way button where you want to begin the copy.

  2.   5-way down, and at the last line to be excerpted, 5-way right, to the end of the referenced passage.   Do NOT press the 5-way button down to end the highlight.

  3.   Instead, press the space bar.  That'll bring up a search field.

  4.   Your now-highlighted passage is pasted into the search bar.

  5.   5-way to the right, through several options, until you reach "note"

  6.   Press down the 5-way button on that, and you'll see the passage entered automatically into a Note box.  You can now add to that Note by typing an entry.

Tip: Anything you highlight, copy and paste this way, you have options to, instead, Google or search in Wikipedia or your Kindle's dictionary or on the Kindle itself.  But we've chosen "note" here because this makes notes about designated passages quite a bit easier.

( If this was helpful, please check the "Interesting" (or "Cool") box so I can get an idea of the level of interest for entries like this one.  Thanks for taking the time. )
  7/5/09 - I've eliminated the 'Interesting/Cool' Google widget because it caused the page to take too long to load, but on the Tips/Guides, it did give me good (easy to rate) indication of interest in those. Thanks to those who took the time to let me know. Below are ways to Share this post if you'd like others to see it.
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(Older posts have older Kindle model info. For latest models, see CURRENT KINDLES page. )
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Questions & feedback are welcome in the Comment areas (tho' spam is deleted). Thanks!